Policies and Procedures Manual |
|
|
Index
Click on links below for Administrative paragraphs or to access other chapters of Manual (2-6)Admisitrative ParagraphsandOther Chapters ( 2-6)
|
Administration of Policies and Procedures
Authority
1. The authority and responsibilities of the HOA is defined by ORS Chapter 65, ORS Chapter 94, the By-Laws, Articles of Incorporation of Bayshore Beach Club and the Covenants and Restrictions. The provisions of these documents authorize, and in some cases require, the BOD to revise and/or make policies for the benefit of the property owners and enable them to administer the Covenants and Restrictions.
Development of or Revisions to Policies and Procedures
1. Policies and Procedures are developed by a committee appointed by the BOD for the specific purpose of addressing a requirement for managing the affairs of Bayshore. Following the recommendations of this committee as presented at a BOD meeting, the BOD will either approve the recommended
Policy / Procedure or send it back to the committee for revisions and re-submittal. 2. The Committee is to be made up of one Board member and two general membership members. 3. Revisions to the Policies and Procedures are made at the discretion of the BOD only if the revisions do not conflict with the governing documents of Bayshore Beach Club. Recommendations for revisions may be made to the BOD by the membership in writing and presented to the BOD at least seven days prior to BOD meeting. 4. A Policy or Procedure will go into effect at the time of Board approval unless the Board elects to delay the effective date.
Administration of Policies and Procedures
Development and revisions of Guidelines for Determination
1. Guidelines for Determination are developed by the Planning Committee and submitted to the BOD for approval at a Board meeting. Should the Board not approve the submitted Guideline, the Board shall send it back to the Planning Committee for possible revisions and re-submittal. 2. The Guidelines must not conflict with the C & RÕs, but they are to provide a uniform interpretation of the C & RÕs. In some instances the Guidelines may serve as a written permission from the Planning Committee as allowed in the C & RÕs. 3. Once a Guideline is approved by the BOD, the Guideline will be presented to the membership via the Breeze prior to being implemented by the Planning Committee. The typical waiting period for implementation will be 90 days from announcement in the Breeze. 4. Revisions to the Guidelines to follow the same provisions as the development of Guidelines (above). Revisions also require BOD approval and process of notification of the membership and waiting period for implementation.
Acronyms, Definitions
Acronyms
BOD ŠBoard of DirectorsC & RÕs Š Covenants and Restrictions including Guidelines for Determinations.HOA Š Home Owner AssociationORS 65 Š Oregon Revised Statutes for Non-Profit CorporationsORS 94 Š Oregon Revised Statutes of Planned Community Act
Definitions
Appointed: Board or committee appointments are made by the BOD but recommendation for appointment can come from any member.
Committee: Appointed members to serve a defined period, for a defined task by the Board of Directors.Guidelines for Determination: (Guidelines) Were developed to limit interpretations of the C & RÕsMember in good standing: Dues are current and no suspensions in place. (see attached for additional recommendations)Membership: All property owners so noted on title of ownership.Rental- Long term: 30 plus days and move in of possessions. Short term/Vacation Š Less than 30 days and no possessions moved in.
Voting member: Member noted on property title or their legal representative.