Welcome to guests Walt Newman with Phoenix Rising and Keith Bosley who has submitted a letter to let the Board know of his interest in becoming a Board member.

Ron discusses his time that is used cleaning up after these various groups that use the club house. Each group was asked to give names and address of each person who regularly attends the function and was asked to make a notation as to who in their group were homeowners. Each club was presented to the Board with number of attendees, time and day of function and if a donation was made. The Bayshore Women’s Club and the Bridge Club (who are members of the American Contract Bridge League) are both non-profit organizations. After much discussion it was decided that a new application would be drawn up for non-profit organizations or businesses who want to use the club (minus the social clubs i.e. the exercise group, knitters, line dancing etc.)

M Mary Lou Morris motions to change rental fees to $50.00 for a _ day at 4 hours, $100.00 for a full day at 8 hours and $10.00 for each additional hour and also increase the cleaning deposits to $50.00 for a _ day and $150.00 for a full day.

After further discussion the above motion is withdrawn.

MSP Mary Lou Morris motions to devise a rental agreement form for non-profit organizations or other entities that want to rent the facility with the following fees _ day (4 hours) at $50.00 with a $50.00 cleaning deposit and a full day (8 hours) at $100.00 with a $150.00 cleaning deposit and anything over the 4 hour or 8 hour agreement will be an additional $10.00 hour. Max Metcalf seconds the motion. 4 yes — 2 abstain — passed.

Ted Thurman introduces his wife Lana Thurman who has volunteered to be the head of the social/welcoming committee. At the next homeowners meeting Lana would like to give the homeowners a questionnaire to fill out to ask them what type of events they would like to see and possibly at that time get more volunteers for the committee. Prior to the next homeowners meeting Lana would like to have a 1 hour social so they can come in and have coffee and cookies and get to know their board members and fellow homeowners. A week or two prior to the Annual meeting in May Lana would like to have a 1 hour social so the homeowners can come in and meet the candidates for the new board. Lana would like to get a welcome package together in the near future to give to new homeowners that would consist of local merchant coupons and other information. Lana has requested a budget of $500.00 at this time.

MSP Max Metcalf motions that as of today this board goes on record to say thank you to Lana for providing the snacks and drinks for the last week and for the one today. Ray Schmidt seconds the motion. Motion carried unanimously.

MSP Kevin MacPhee motions to approve a $500.00 budget for the Social committee, Daniel Norton seconds the motion. Motion carried unanimously.

Ted Thurman would like to increase the Breeze to 6 times a year to better the communication between the homeowners and the Board. Discussion of the cost and what has been budgeted for this year.

M Mary Lou Morris motions to increase the budget by $600.00 to publish the Breeze 6 times a year so the Breeze goes out just before a scheduled homeowners meeting.

Discussion of clarification

MSP Mary Lou Morris motions to increase the budget by $600.00 to accommodate sending out the Breeze 6 times a year and try to coordinate at least 4 of the issues prior to a general membership meeting. Kevin MacPhee seconds the motion. Motion carried unanimously.

Ted Thurman has asked that the Board consider having an Editorial Committee for the Breeze. The committee responsibilities would be to pick the issues that are pertinent to Bayshore and if there are any articles that are questionable they bring it to the Board for discussion. Discussion also included putting a disclaimer in the Breeze to state that not all of the articles in the Breeze represent the view of the Board of Directors. Lloyd Haines has been asked to get the proper wording for the disclaimer and pass it on to Vicki.

MSP Mary Lou Morris motions that an Editorial Committee be formed that will review all articles for the Breeze prior to each publication and if any of the articles are questionable they will be brought to the Board before printing. Max Metcalf seconds the motion. Motion carried unanimously.

Editorial Committee members are; Ted Thurman, Kevin MacPhee and Ray Schmidt.

Ted Thurman has asked the Board if legal representation needs to be changed. Ted contacted the ABA for attorneys in the area who have experience in dealing with homeowners associations. Dennis Bartoldus was recommended by various sources. Ted spoke with Dennis and asked if he was willing to take on Bayshore and he said he would be glad too. Brian Haggerty, with Minor, Bandonis & Connell, has shown that he is inexperienced with homeowners associations and has a tendency to be unprepared when he has been asked to attend a scheduled meeting. Bayshore needs strong legal representation. Difference in the charges charged by Brian and Dennis is $25.00. Walt Newman, with Phoenix Rising, was introduced.

M Lloyd Haines motions to change legal representation.

Clarification.

MSP An addendum to the motion. Based on the favorable research that the president did on comparing fees, abilities and knowledge that a motion be made to change legal representation. Mary Lou Morris seconds the motion. Motion carried unanimously.

Walt Newman is introduced. Walt owns Phoenix Rising a paralegal service in Waldport. Walt would charge Bayshore $25.00 per hour to do research on such things as the C & R’s, the laws pertaining to homeowners associations, etc. He is not an attorney and does not give legal advice.

Item tabled until next meeting.

Item tabled until next meeting.

Discussion if Jerry Hofstetter should reimburse Bayshore Beach Club for the amount spent on the letter he generated without Board approval. Amount owing is $657.26. Article VII of the Articles of Incorporation is discussed.

MSP Mary Lou Morris motions to have Ted Thurman write a letter to Jerry Hofstetter requesting reimbursement of $657.26 for the letter he mailed out to homeowners without Board approval and give him 30 days to respond and indicate in the letter that if we receive no response from the letter that we will proceed with legal action. Lloyd Haines seconds the motion. Motion carried unanimously.

Minutes from October 13, 2003 need to be accepted by the Board.

MSP Lloyd Haines motions to accept the minutes from October 13, 2003. Dan Norton seconds the motion. Motion carried unanimously.

The Board has a discussion regarding the canal. It was decided that there should be a Canal Committee.

MSP Kevin MacPhee motions to establish a Canal Committee. Lloyd Haines seconds the motion. Motion carried unanimously.

Names submitted for the Canal Committee; Kevin MacPhee, Mary-Lou, Jerry Hofstetter and Lloyd Haines who will be chairman of the committee. Discussion of names submitted to the Board for members of the Canal Committee.

MSP Max Metcalf motions to accept the names Lloyd submitted and also for Lloyd to chair the Canal Committee. Ray Schmidt seconds the motion. 5 yes — 1 abstain — passed.

The Budget Committee has given a recommendation to the Board to increase pool pass fees. The recommendation is to change the fees from $2.00 to $5.00 per person per day and a maximum charge of $25.00 per family per day. Renters will bring a rental receipt and some form of identification. Homeowners will continue to use their membership cards to use the pool.

MSP Mary Lou Morris motions to raise the pool pass fees for vacation rentals from $2.00 to $5.00 per day per person with a maximum charge of $25.00 per day per family and a rental receipt is needed to gain access to the pool. Max Metcalf seconds the motion. Motion carried unanimously.

Based on an earlier discussion of the Articles of Incorporation and the By-laws it seems that these documents give the Board broad powers to do whatever they deem necessary for the quiet enjoyment of the community. The Board tabled this discussion until the corporate attorney has done some research and has given his legal opinion and all Board members have read them.

This subject has been tabled until Kevin MacPhee has gathered together what the cost will be for each access to be surveyed, the clearing of each access and signage.

The Board decided that a committee should be formed for policies and procedures. Mary Sue Reagan has volunteered and Mary Lou Morris has volunteered to get the committee organized.

MSP Mary Lou Morris motions to have a committee look at the Board of Directors policy and procedures manuals and when they have a format bring that to the Board for approval. Lloyd Haines seconds the motion. Motion carried unanimously.

This will be given to the corporate attorney.

MSP Lloyd Haines motions to turn this over to the corporate attorney to take a look at the information given and then have him tell the Board what they can and can not do. Mary Lou Morris seconds the motion. Motion carried unanimously.

Homeowners have no say in how their property is affected by various county issues if it is being rented by a registered voter in Lincoln County according to Rob Bovett who is the assisitant to the County Council. Mary Lou Morris submitted a draft with modifications for the letter that will be sent out to the registered voters in Lincoln County who live in Bayshore to dissolve the Road District. The original letter and the submitted changes that Mary Lou Morris submitted were discussed and it was decided to take a look at them at the next meeting and discuss it and put one letter together, get it mailed out and put it in the January Breeze.

Lloyd got a map of the area and spoke with Ted Stevens, who did the Tennis Court 15 years ago, regarding the parking lot across the street and turning it into a lot for homeowners to be able to park their RV’s and Boats. The cost of putting up an 8’ vinyl coated cyclone fence with a manually rolled gate would be about $6000.00. Lloyd Haines and Ted Thurman will put together a presentation.

MSP Lloyd Haines motions to have Ron get a sign made for the Tennis Court saying "For Tennis use only" with a budget of $100.00. Ray Schmidt seconds the motion. Motion carried unanimously.

Next meeting scheduled for November 5, 2003 at 9:00am.

MSP Mary Lou Morris motions to adjourn the meeting. Max Metcalf seconds the motion. Motion carried unanimously.

Meeting adjourned at 2:20pm.

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