BAYSHORE BEACH CLUB

Meeting called to order at 9:00am by Ted Thurman. Welcome guests Mary Sue Reagan and Jerry Hofstetter.

Approval of November 5, 2003 minutes.

MSP Lloyd Haines motions to approve the November 5, 2003 minutes. Kevin MacPhee seconds the motion, carried unanimously.

Jerry Hofstetter requests the Board to reconsider their decision to have him pay the money back for the letter he sent out when he was President of the Board. Jerry did say that he was told not to send the letter out by Max Metcalf but feels that since the money had already been spent to send the letter out that he felt it would have been a bigger waster to have thrown it in the garbage. The Board will take it under consideration and get back to him.

Discussed were proposed policies and procedures for the Board of Directors regarding; Membership, Education, Duties and Responsibilities, Ethical standards, Financial Responsibilities and Meeting and Meeting minutes. Board will digest all of the information and discuss again at the next working meeting. Mary Sue Reagan will make changes discussed here today and bring back to the Board for further evaluation.

The Bayshore Women’s Club has asked to be exempt from rental fees for the use of the Bayshore Beach Club facility for their regular monthly meetings and the Bazaar that is held here each year. Discussion.

MS> Mary Lou Morris motions to have Ted Thurman draft a letter to the Bayshore Women’s Club stating the Board is willing to let them hold one 2 hour meeting per month and any additional functions requires payment from the regular fee schedule. Dan Norton seconds the motion. Discussion.

MSP Mary Lou Morris amends her motion to state; any additional meetings or functions such as the Bazaar will require payment per the regular fee schedule. Dan Norton seconds the motion, carried unanimously.

From a meeting held December 4, 2003 it was made apparent that Jake Gray had no intention of stopping construction of the motel roof. Based on his attorney they don’t feel that the motel is underneath the C & R’s and Guidelines for Bayshore. Bayshore corporate attorney Dennis Bartoldus confirmed that Bayshore does have authority over the motel and Bayshore could file a cease and desist and follow it with an injunction to stop construction. Ted Thurman gave the attorney approval to proceed and called the rest of the Board to give them a heads up as to what was happening. Ted is asking for concurrence with a motion from the Board.

MS Mary Lou Morris motions to proceed with whatever legal action is necessary to stop the roof construction, or any other construction, that might take place at the motel the Evening Star. Kevin MacPhee seconds the motion. Discussion.

MSP Max Metcalf motions the Board of Directors of this date approve and validate the phone vote taken by the President who authorized him to contact the corporate attorney to begin legal proceedings for a cease and desist followed by an injunction to prevent an illegal roof from being erected by the Evening Star motel. Mary Lou Morris seconds the motion but asks Ted Thurman for the record state who he talked to on the phone. Ted Thurman answers; Mary Lou Morris, Kevin MacPhee, Ray Schmidt, Lloyd Haines and Max Metcalf on December 12, 2003. Dan Norton was unavailable. Vote taken, 5 yes, 1 abstain, Passed.

MS Mary Lou Morris motions to authorize Ted Thurman to contact the corporate attorney to take any legal action necessary to stop construction at the Evening Star Motel, whether it is on the roof or any other construction that they decide to place there. Kevin MacPhee seconds the motion. Discussion.

Amendment to the motion has been asked for. Motions on the floor have been removed except for the one that was voted on made by Max Metcalf.

MSP Mary Lou Morris motions to have the Board proceed with legal action against the new owners of the Evening Star Motel after several phone conversations and written letters telling the owners that they were in direct violation of the C & R’s and then that information was validated by the corporate attorney who said that the Board has grounds to proceed with legal action. We are therefore giving Ted Thurman the authority as President of the Homeowners Association to proceed with any legal action to stop construction at the Evening Star Motel whether it is the roof or any other construction that they might begin without approval. Dan Norton seconds the motion. 5 yes, 1 No, motion carried.

A few items that need to be discussed;

Bathroom floor in apartment needs to be replaced because of water damage. Ron needs $216.05 for supplies and tile to replace the floor, he will do the labor.

MSP Ray Schmidt motions to accept the amount Ron has asked for to fix his bathroom floor in his apartment. Kevin MacPhee seconds the motion, carried unanimously.

The long distance carrier Bayshore Beach Club is using has increased their rates. Vicki did some research on other long distance carriers and has asked for approval to switch to Sprint. Sprint has a small business plan, .6 cents a minute in-state and state to state with the toll free line at $5.00 per month. Base is $30.00 per month with 500 minutes. Sprint will switch companies free of charge.

MSP Mary Lou Morris motions to change the long distance carrier to Sprint. Dan Norton seconds the motion, 4 yes, 2 opposed, motion carried.

Note to the Board; each Board member has a box in the office. Please check it weekly.

Divisions 2 and 5 are currently not represented by a Board member. Current Board members have been asked to volunteer to take on Division 2 or 5. In the next Breeze homeowners will be informed of who their Division representative is.

MSP Lloyd Haines motions to have Ray Schmidt represent Division 2. Kevin MacPhee seconds the motion, carried unanimously.

MSP Lloyd Haines motions to have Kevin MacPhee represent Division 5. Dan Norton seconds the motion, carried unanimously.

Ted Thurman has asked to Board to approve a letter from the Board of Directors to the Budget Committee regarding an administrative personnel bonus and procedures. In addition, the Board of Directors has asked that the Budget Committee make adjustments and revise the current budget to show a budget of $500.00 for the Social and Welcoming Committee and an additional amount of $600.00 be budgeted for the Breeze which will be done six times a year.

MSP Lloyd Haines motions to have Ted Thurman send the letter to the Budget Committee. Dan Norton seconds the motion, carried unanimously.

Bayshore does not have a State flag. Ted Thurman has asked the Board to approve a budget of $100.00 to purchase the flag.

MSP Lloyd Haines motions to approve a budget of $100.00 to purchase a State flag. Ray Schmidt seconds the motion, carried unanimously.

Ted Thurman received a quote of $825.00 to make up the entrance sign and $60.00 per hour plus materials to install it. Verbiage has been approved by attorney. Ted would like this to be posted before next season starts.

MSP Mary Lou Morris motions to authorize Ted Thurman, President of the homeowners association to take the verbiage for our sign to be placed at the entrance to Bayshore to the attorney to make sure the verbiage is legal and have the attorney follow up with his responses in writing. Max Metcalf seconds the motion, carried unanimously.

The attorney confirms that Bayshore can put flyers on cars that are in parking violation. There is a 72 hour towing policy. Bayshore would not be violating any laws or the C & R’s. Ted has asked the other board members to come up with some ideas regarding verbiage, etc. and come back with those ideas at the next working meeting.

Attorney has approved of putting fines on property owners who violate the C & R’s. A fee schedule needs to be set up. The Planning Committee will be responsible for coming up with the fee schedule.

Lloyd Haines will have some more numbers together by Monday at the latest. Other items that need to be looked into are the fence height and additional parking.

Kevin MacPhee will get the bids he has received verbally in writing. Kevin will ask PUD for donation of the telephones poles which will be placed at each beach access.

All requests will be reviewed by the Board and a working meeting will be called for sometime early January before the homeowners meeting on January 17, 2003 and those items will be decided then.

Executive meeting called. No minutes taken.

Meeting adjourned.

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