Bayshore Beach Club Inc.
Board of Directors Meeting
April 16, 2005
In Attendance:
Connie Abercrombie, President District 4
Kevin MacPhee, Vice President District 7
Barbara Young, Board Member District 3
Mary Gilbert, Board Member District 4
Dick Meloy, Board Member District 7
Sandie Eckerson, Office Manager
President Connie called the meeting to order at 1:00 p.m. and noted that there was a quorum of board members present.
Connie introduced the appointed board members and Sandie Eckerson, the new Office Manager. She also requested nominations of members for the board.
Minutes
MSP Barbara made a motion, seconded by Dick to approve the minutes of the March 19, 2005 board meeting. The motion carried unanimously.
MSP Barbara made a motion, seconded by Mary to approve the minutes of the April 9, 2005 board meeting. The motion carried unanimously.
Connie requested that the minutes be posted at the office within 5 working days.
Financial Report
Julie LeBrun reviewed the Profit & Loss v. Actual.
She stated that budget was fairly on target, with payroll taxes over by $5,000.00, legal fees by $4,000.00 and real property taxes by $1,600.00. She stated there is a contingency account of $5,000.00 to cover overages.
She recommended that financial statements show month to month of actual v. budget. Also recommended a report that showed accumulated year-to-date v. actual for more accurate reporting.
Julie recommended that a corrected budget statement be mailed to the membership for the Annual Meeting May 21, 2005.
MSP Julie made a motion to recommend to the budget committee that anything over $1,000.00 be part of the capitalization process. Barbara made a motion to accept the recommendation, seconded by Mary. The motion carried unanimously.
Committee Reports
Nominating Committee-Jerry Berget advised that there are 11 candidates.
Division 1-3 candidates- Nelson Witt, George Taylor and Donald Danner
Division 2-1 candidate- Jim Palmer
Division 3-1 candidate-Barbara Young
Division 4-2 candidates-Mary Gilbert and Connie Abercrombie
Division 5-1 candidate-Paul Germani
Division 6-2 candidates- Norman Fernandes and Don Butler
Division 7-1 candidates- Richard Meloy
New Office Manager
Kevin MacPhee introduced the new Office Manager, Sandie Eckerson.
Interim Board Member Introduction:
Dick Meloy-board member Division 7
Barbara Young-board member Division 3
Mary Gilbert-board member Division 4
Old Business
Connie asked board to review 2005-2006 budget for the next board meeting
Connie advised that the budget committee recommended the pool should be opened for 12 weeks not the 16 week pool opening of 2004 summer session, due to the expense. She asked for an advisory vote of those in favor of closing Memorial Day week-end versus Labor Day week-end.
The advisory vote was: 11 to close Memorial Day week-end
2 to close Labor Day week-end
Ron LeRoy reported that the cost of keeping the pool filled with water was running between $1,000.00 and $1,200.00 a month during the summer months.
He stated the cost has been cut from $800.00 even in the winter to $165.00 per month.
MSP
Kevin made a motion to close three weeks early in June, Mary seconded. Discussion followed by the board members of date to open in June. Board members agreed to open the pool on June 12, 2005. The motion carried unanimously. Closure in August, 2005 was tabled for new board meeting in May.
New Business
Mary made a motion to appoint Sandie Eckerson the new secretary/treasurer effective April 16, 2005, Barbara seconded. Motion carried unanimously.
Connie advised that a resignation by Ed Biancone had been received the day of the recall.
Connie advised that a corporate secretary needed to be elected.
Barbara nominated Mary Gilbert for Corporate Secretary, Dick seconded. The motion carried unanimously.
Barbara This motion puts everything on hold until the newly elected board in May convenes. I make a motion to rescind and revoke all resolutions and enactments of any and all rules, procedures and guidelines past, accrued, resolved or enacted by the Board of Directors of Bayshore Beach Club, Inc. during the period from the beginning the Annual Meeting on May 15, 2004 until the meeting being held on April 16, 2005. Mary seconded. Motion carried unanimously.
Mary made a motion to revoke and to be held in abeyance all fines, fine schedules and fine procedures enacted in any time by the Board of Directors of Bayshore Beach Club, Inc. until the Annual Member Meeting in which a newly elected board will review. Barbara seconded. The motion passed unanimously.
Comments from the audience.
Norman Fernandes said he came to the meeting rather angry because the "Concerned Friends of Bayshore" had libeled him. They made accusations against him that were untruths. He had done some searching and found out a lot of what they said were lies. He stated he does not think that the board should not undo anything the board did, because that's what the motions were, before the next board, because what you did stopped it. The second one was a good one you said hold it and let's wait. The first one you undid everything they did before the next board comes along and that is a little presumptuous, I think.
Jane Hamlet said things should be put to the membership rather than just wiping it out. We should have people work at it, you've agreed some of the policies and procedures are good. It is not good to just wipe them all out.
Mary Gilbert stated that this motion puts everything on hold until the newly elected board in May convenes.
Jane and Mary discussed that the motion meant that everything was rescinded until the Annual Meeting of the members. Rescinded doesn't mean reversed, just rescinded. Jane stated that a lot of policies and procedures are good and if the board could go over them and decide which to keep for future boards. Even after that, put it to the membership.
Barbara stated that the first part of the motion puts everything on hold until the newly elected board in May convenes. We want them to be making the decisions not us. Everything is put on hold.
Clarification was asked from the board that they agree that this is temporary until the new board convenes in May. The board can't pull the first paragraph away from the rest of the rest of it and say we revoke and rescind.
The board agreed with that statement. "Not the intent" is for the record. If you are going to have a board meeting between now and the Annual Meeting, how will we be notified?
Connie responded that the next item was to find a date that agreed with everyone. One of the things we have to do is make sure we have all the things right to go in the envelope that you will get with ballots and everything. We need to meet to decide what goes in with the ballot. April 23, 2005 at 1:00 p.m. was set for the board to meet at Bayshore Beach Club.
MSP
Dick nominated Roy Taylor to the Interim Board. Connie said he was now a member of the Interim Board.
Discussion about the year Barbara had said in her motion. Connie said the fiscal year runs July 1 through June 30.
Barbara was asked to read her motion one more time. Barbara read: This motion puts everything on hold until the newly elected board in May convenes. I make a motion to rescind and revoke all resolutions and enactments of any and all rules, procedures and guidelines past, accrued, resolved or enacted by the Board of Directors of Bayshore Beach Club, Inc. during the period from the beginning the Annual Meeting on May 15, 2004 until the meeting being held on April 16, 2005.
Jane Hamlet stated I don't mean it to be smart but I guess it is. How can we have 375 proxies or 374 proxies, and we don't have enough of you to get a 9 board interim board? How did that happen? If everybody was for a new board, then why isn't everybody volunteering to be up there to be on this interim board?
Connie stated that she is not good at hitting people on the head and dragging them in.
Jane Hamlet stated that Mr. Fernandes was approached at the meeting to come over to our side we will take you off our list. Mr. Fernandes stated that it wasn't here but at his home. We need to clear the air of rumors.
Martha Schell stated to Connie that she is sorry that for you this has been a harassing meeting.
Lana Thurman stated she is still bothered by revoke and rescind being in the motion. She asked that the board rescind the last motion and pass it again without the words revoke and rescind in it, simply saying the action will be tabled on these things until the new board is setted.
Roy Taylor stated that revoke means the action taken during the period of time that she asked for. It does not mean throw them out, it means leave them in abeyance.
Correspondence
Connie--letter to Bartoldus to ask for records.
Connie asked that a letter be written regarding the Canal survey.
Connie stated that two people resigned from the E& E Committee, Scott Norlin and Anne Weeks. Margo Sloan resigned from the Planning Committee. Ed Biancone has resigned from the planning committee but not until after the April 20, 2005 planning committee meeting. That leaves two vacancies on the planning committee, so please volunteer.
Meeting adjourned 2:06 p.m.
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