May 21, 2005
Board of Directors Meeting Minutes--Un-adopted
In Attendance:
| Paul Germani, Vice President | Division 5 |
| Mary Gilbert, Corporate Secretary | Division 4 |
| Roy Taylor | Division 1 |
| Barbara Young | Division 3 |
| Connie Abercrombie | Division 3 |
| Norman Fernandes | Division 4 |
| Kevin MacPhee | Division 6 |
| Sandie Eckerson-Secretary-Treasurer | Division 7 |
President Abercrombie called the meeting to order at 2:45 p.m.
There was a drawing for years of term.
Norman Fernandes ---------- two (2) years
Mary Gilbert ------------------- three (3) years
Connie Abercrombie --------- two (2) years
Barbara Young ---------------- three (3) years
Roy Taylor --------------------- two (2) years
Paul Germani ------------------ three (3) years
Corporate Secretary, Dick Meloy, drew for Nelson Witt and Jim Palmer who were absent.
Nelsen Witt -------------------- one (1) year
Jim Palmer ---------------------- one (1) year
Kevin MacPhee is continuing his current term.
It was agreed that the list of Board of Directors including a contact number or address, will go out with the yearly invoices.
President Abercrombie handed out the black three ring binders to each Board of Directors members.
MSP Roy Taylor made a motion to leave the room to elect officers. Barbara Young seconded. Motion carried unanimously.
Board of Directors left the room to go in to Executive Meeting to elect officers.
Connie Abercrombie announced the elected officers.
Nelsen Witt President
Paul Germani Vice-President
Mary Gilbert Corporate Secretary
Minutes
Mary Gilbert made a motion to approve the April 23, 2005 Minutes. Barbara Young seconded. Motion was carried unanimously.
Pool Report
Beth Marin gave the pool report. She said the three (3) attendants will be Paula Monroe,
Matt Casto and Sherri Dougan. Opening day will be May 28, 2005. Beth Marin asked what the daily pool charge for renters. Board of Directors agreed to take fee under advisement until later in the meeting.
Planning Committee Report
Norman Fernandes gave the Planning Committee report. Two (2) new members have been installed, Shirley Bradley and Jack Whipple.
MSP Roy Taylor made a motion to accept the new members as stated. Norman Fernandes seconded. Discussion followed. Mary Gilbert nominated Neil Hare to the Planning Committee.
Amendment to Vote by Roy Taylor to nominate Neil Hare to the Planning Committee. Connie Abercrombie seconded. Vote to accept Shirley Bradley, Jack Whipple and Neil Hare to the Planning Committee. It was noted that there were now more members to the Planning Committee than allowed by the By-Laws.
MSP Mary Gilbert amended the motion to resign from the committee to allow Neil Hare to serve. Motion was seconded by Connie Abercrombie.
Vote yea: Connie Abercrombie
Mary Gilbert
Norman Fernandes
Roy Taylor
Barbara Young
Vote nay: Kevin MacPhee
Motion carried.
New Business
Dues
MSP Mary Gilbert made a motion to increase dues by $10.00, raising them from $130.00 to $140.00 per year per lot. Motion was seconded by Connie Abercrombie. Discussion followed.
Vote yea: Connie Abercrombie
Mary Gilbert
Norman Fernandes
Roy Taylor
Barbara Young
Vote nay: Kevin MacPhee
Motion carried.
Proposed budget
MSP Connie Abercrombie made a motion to approve the proposed budget. Discussion followed.
Amended MSP Norman Fernandes made a motion to table approval of the proposed budget until next scheduled meeting. Barbara Young seconded the motion. Discussion followed. Amended motion carried unanimously.
Foredune Management Plan
MSP Roy Taylor made a motion to include the information about the Foredune Management meeting in the next issue of the Breeze and possibly on the Bayshore website. Mary Gilbert seconded. Discussion followed.
Amended MSP Roy Taylor moved to withdraw his motion. Barbara Young seconded.
Vote yea: Connie Abercrombie
Mary Gilbert
Roy Taylor
Barbara Young
Kevin MacPhee
Vote nay: Norman Fernandes
Motion carried.
MSP Norman Fernandes made a motion to forgive the fee, for onetime only, for the use of the Club House for the informational meeting on June 25, 2005 if it is open to the public. Barbara Young seconded the motion. Discussion followed.
Vote yea: Connie Abercrombie
Mary Gilbert
Barbara Young
Norman Fernandes
Kevin MacPhee
Vote nay: Roy Taylor
Motion carried.
Schedule Special Meeting Time
MSP Norman Fernandes made a motion to schedule a special meeting on June 18, 2005 at 11 a.m. Mary Gilbert seconded the motion. Discussion followed. It was decided to put the July 4th issue on the agenda for the June 18th meeting. Motion carried unanimously.
Member Discussion
MSP Connie Abercrombie made a motion to extend the rental of the Clubhouse to midnight. Barbara Young seconded the motion. Discussion followed.
Motion carried unanimously.
MSP Mary Gilbert made a motion to table the change in fee until the June 18th meeting.
Connie Abercrombie seconded the motion.
Vote yea: Mary Gilbert
Barbara Young
Norman Fernandes
Kevin MacPhee
Vote nay: Connie Abercrombie
Roy Taylor
Motion carried.
MSP Mary Gilbert made a motion to table the Baldwin Appeal to the June 18th meeting. Barbara Young seconded the motion. Discussion followed.
Mary Gilbert withdrew her motion in order for the Board of Directors to hear the Baldwin presentation for the appeal. Barbara Young concurred.
Patti and Brian Baldwin presented their appeal of the Planning Committees' decision to the Board of Directors. Discussion followed.
MSP Barbara Young made a motion to postpone a decision by the Board of Directors until the June 18th special meeting. Kevin MacPhee seconded the motion. Call of question of order by Roy Taylor. Vote to stop the discussion was unanimous.
Vote on motion followed.
Vote Yea: Mary Gilbert
Norman Fernandes
Roy Taylor
Kevin MacPhee
Barbara Young
Vote nay:Connie Abercrombie
Motion carried.
MSP Roy Taylor made a motion to have Kevin MacPhee to be appointed Chairman of an Ad Hoc Committee of three (3) to determine the access point for the beach. It would also include $1,000.00 to make beach access workable as soon as possible. Barbara Young seconded the motion. Discussion followed. Mary Gilbert called for vote. Vote to stop discussion was unanimous.
Vote carried unanimously.
MSP Mary Gilbert made the motion to adjourn. Connie Abercrombie seconded the motion.
Meeting was adjourned at 4:55 p.m.