1512 N.W. Oceania Dr.
Waldport, Oregon 97394
Ph. (541) 563 - 3040 * Fax (541) 563 - 6489
e-mail
baybeach@peak.org * website http://www.pioneer.net/~baybeach
Bayshore Board of Directors Minutes
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Bayshore Board of Directors Minutes |
Bayshore Home | Bayshore Board of Directors
Bayshore Beach Club, Inc.
Board of Directors Special Meeting
May 17, 2008 at 1:00 PM.
Un-approved
In attendance:
Norman Fernandes, President Division 6
Kevin MacPhee, Vice President Division 7
Anne Weeks, Director Division 1
Maren Taylor, Director Division 2
Neil Hare, Director Division 3
Don Butler, Director Division 6
Absent:
Larry Dahlke, Director Division 1
Sandie Eckerson, Secretary-Treasurer
President Fernandes called the meeting to order at 1:00 PM He then read James Harlan’s letter of resignation.
Ladies and Gentlemen:
I hereby resign effective immediately. By this letter I also tender my resignation as Corporate Secretary.
Sincerely yours,
James G. Harlan
President Fernandes explained why an executive session was need. The board needed to appoint a temporary corporate secretary to oversee the election and to assign a slate of candidates for the corporate secretary to vote. He suggested that if the directors agreed, the votes for the race for the Division 1 seat be evenly divided between candidates, Gary Cummins and Anne Weeks.
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Maren Taylor made a motion to nominate Kevin MacPhee as interim corporate secretary. Anne Weeks seconded. The motion carried unanimously.
President Fernandes asked for a motion in regard to how the corporate secretary would vote the proxies. He said there were two options. Either the board could tell him how to vote the proxies or he could vote them how he wished.
MSP
Don Butler made a motion for proxies be evenly divided between the two candidates that would apply. Maren Taylor seconded. Neil Hare asked what would happen if there were an odd vote. It was decided a coin toss would be used. The motion carried unanimously.
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Maren Taylor made a motion to adjourn the special meeting. Don Butler seconded. Motion carried unanimously.
Annual Membership Meeting
May 17, 2008
Un-approved
In attendance:
Norman Fernandes, President Division 6
Kevin MacPhee, Vice President Division 7
Anne Weeks, Director Division 1
Maren Taylor, Director Division 2
Neil Hare, Director Division 3
Don Butler, Director Division 6
Absent:
Larry Dahlke, Director Division 1
Sandie Eckerson, Secretary-Treasurer
President Fernandes called the meeting to order at 1:08 PM
MSP
Kevin MacPhee made a motion to adopt the Minutes of April 19 and May 14, 2008. Don Butler seconded. The motion carried unanimously.
Corporate Secretary Kevin MacPhee established there was a quorum present by person or by proxy.
President Fernandes asked if there were any nominations from the floor for any of the positions that are open. Hearing none, the nominations from the floor was closed. He asked that everyone who had not turned in their ballots to please do so at this time. He announced the voting tables were set up in the dining room. He explained that the tables were set up for members with their last names starting with A through M at one table, N through Z at another table and all members with two or more properties at yet another table.
(There was an intermission while waiting for the polls to close)
President Fernandes announced the polls were closed and the membership meeting would commence. He introduced Marsha Heuer and Jesse Thomas who have been hired as the new Facilities Managers. They were recommended to us by Susan and Glenn Kelly of Bayshore Rentals and who are also members of Bayshore. President Fernandes said Marsha and Jesse had been awarded the contract to clean the clubhouse and prepare the pool for opening and had been doing so for over a month. He commended them for doing an excellent job. Kevin MacPhee said there had been a committee appointed to select the Facilities Manager and he wanted to thank them for a great job. The committee consisted of Maren Taylor, Jim Harlan, Larry Dahlke and Kevin MacPhee. He said they had a lot of applicants and interviewed quite a few. He said these two, Marsha and Jesse, came out way on top. Kevin thanked the committee again.
Maren Taylor thanked Norman Fernandes for all the extra things he has done at the clubhouse and for Bayshore, not just during his term as President but since he has been on the board. She said any time something breaks, Norman can usually fix it, he waited several times until his wife, Christie, would go to work then he would come to the clubhouse spending time working on all sorts of things. All of us know that being on the board takes more time than you thought it would and our spouses are actually really kind so we should be giving Christie kudos. She is in fact working now, helping count ballots. Norman has always been a steadying force, making us stop and think sometimes before we put our foot in our mouths, sometimes telling us to move that foot over so we can put the other foot in. He worked on the pool, after the caretaker left he worked on all kinds of stuff here. He cleaned floors, windows, toilets and fixed many locks. Maren offered for anyone on the board or any member to come forward and say a few words or to roast him if you want. She said she personally really appreciates Norman. (Applause)
Norman thanked Maren and said that made it seems all worth while. He said sometimes it didn’t seem all worth while. Don Butler added that he expected Norman to maintain the tire pressure in his bicycle because he knew Norman rode his bicycle a lot coming down to the clubhouse. Those times Norman passed by Don’s house on his way to the clubhouse because it is the shortest route. Don knew Norman spent an inordinate amount of time doing way beyond the President’s job. He was not sure quite how we are going to get along without him unless he agreed to be subservient help to the Facilities Managers. He told Marsha and Jesse that Norman does know a lot of stuff around here so call him. Don thanked Norman for all his hard work and dedication to Bayshore. (More applause)
Norman told Jesse and Marsha that he would help in any way but emphasized he was not their boss. Don said they could use him as much as they liked but that got amended to as much as Christie would let him. J
President Fernandes announced that at the June 15 Fun Run the members were asked to contain their dogs during the run time, 9 AM to Noon or so. The clubhouse will be used as the check-in place and is sponsored by Windermere Realty. The running route is posted on the Bayshore website, www.pioneer.net/~baybeach it was pointed out that this is Father’s Day.
President Fernandes said the budget for the 2008-2009 year was available at the sign-in table. Scott Farmer, Division 1, said he thought the amount we charge for pool passes is excessive and punitive. He would like to see that gone. He thought visitors to the area could spend that money elsewhere not to use to access the pool. Kevin MacPhee explained to him that the amount is fair and is charged only to people who rent the homes of members. They do not pay dues as the members do so it is fair that they pay something towards the upkeep of the pool. Mr. Farmer thought the money brought in by doing this is so minimal that it is not worth it. If the pool was covered and opened year-round then maybe that would make sense.
Judi Swift, Division 5, asked Mr. Farmer if the issue was how much we charge or the way they are being charged. She needed clarification. Would it be better if the fee structure were to be re-structured? Mr. Farmer said he would rather pay more membership fees and not worry about it any more. It is not worth having them pay for what little they get. Kevin MacPhee said the pool attendants collect the fees and it helps offset the cost of doing business at the pool.
President Fernandes explained that when people have rentals on a temporary basis, those renters use the pool proportionately 10 times the rate of the residents. Most of our chemical usage and cleaning is due to those people.
Neil Hare said pool pass sales last year was $1,200. We pay pool attendants $1100. He thinks this is out of hand. He said it used to be the caretaker took care of everything at the pool. We did not have pool attendants.
Rosetta Dimiceli, Division 1, questioned how much of the $10,000 in attorney fees have been spent on Mr. Dahlke’s lawsuit. She wanted to know if everyone knew Mr. Dahlke is suing us. President Fernandes asked if anyone present did NOT know about the lawsuit. Rosetta Dimiceli said she understood the lawsuit is for $250,000.00. President Fernandes said the board was unaware of that amount and had not seen the paper that Rosetta gave to the board. He said the insurance company is covering the cost of the lawsuit and very little has been spent on the lawsuit. He was asked to explain the basis of the suit. President Fernandes said Charles and Janice Sanders built a home on the Loop. At that time there was no Planning Committee. Neil Hare was out of town, Norman Fernandes had been dismissed from the committee and other members had resigned. A meeting was held and gave them permission to build the house without the Planning Committee there. No one knew what was happening until the house starting going up, the neighbors started complaining and a petition was put together. Then Larry Dahlke took it upon himself, personally, to sue all of us. Us for preventing it from happening, others for doing it and we can only respond. Rosetta Dimiceli said the lawsuit said it is because they can’t see the sky, what does that mean? Is Larry Dahlke on our board? President Fernandes said yes he is and he is the one who initiated the suit by himself. Rosetta asked how can he be on the board and sue us? President Fernandes said that is his right and if we discuss the lawsuit he has to leave the room. We can not stop people from being on the board. Rosetta said he can affect all the votes on the board by being on the board. Jo Loughary, Division 1, asked why can’t he see the sky. President Fernandes said he thinks but is not sure that the height variance is the main complaint. Rosetta asked if the members are allowed to see this lawsuit. President Fernandes said there is a copy available for reading at the office. He also pointed out that the members elected Mr. Dahlke, he was not appointed. Rosetta asked did he sue us before he got elected or after. President Fernandes said he was elected after he brought the lawsuit. Scott Farmer asked for clarification of the lawsuit. President Fernandes said it is in litigation so the board could not say too much about it.
Randy Kindig, Division 2, said:
Thank you for your time.
He had been told of a meeting between McDanniels and Gary Cummins that is set to come up in June. He objected to Gary Cummins attending that cutting down of trees. He had forwarded an email to the board specifying that. There was much discussion as to how the board should handle making these members follow the C&Rs. President Fernandes said for the record he supported Randy on this. Kevin MacPhee asked if Randy would be satisfied to have one of the board members volunteer to attend this meeting. Randy affirmed that it absolutely would. Kevin asked for a volunteer from the board. Don Butler pointed out that the Planning Committee is appointed by the board. They have responsibilities, if they for whatever reason fail to do their job in whatever aspect and that issue is brought before the board. The board makes its decision and that is what happened here. The board has an option to provide the Planning Committee enforce the board decision and it is then their job to see that it is carried out. For Gary to offer to be there is within his responsibility of Planning Committee Chairman. If it would make Randy feel better for someone from the board to be there, Don would be there if he is in town. He had every confidence that Gary would do what he is required to do. Neil wanted the audience to understand the magnitude of this whole thing. He did not agree the Planning Committee did a bad job, this gentleman and some board members did not agree with the Planning committee decision. He said to get the view this man wants we would have to cut down 94 trees nearly 100. 24 of those trees are within 10 feet of the bank. We would then have bank erosion. The Planning Committee made the best decision. President Fernandes pointed out the Planning Committee did nothing wrong. The board did not agree with them. The Planning Committee can let trees grow. If members don’t agree with the Planning Committee they can appeal to the board and that is what happened in this case. Gary Cummins said in Mr. Kindig’s favor, he is being assessed for a view lot. He could go to the county, tell them he does not have a view and get them to come out and re-assess his lot for a lower value. Or do as he is doing and get his neighbors to cut down their trees to give him the view he is being assessed for. The Planning Committee is the ones who enforce the C&Rs and we did not feel the quantity of trees that needed to be cut down warranted that. We were acting within our authority and judgment. Mr. Kindig did what his options permit, he went to the board and had our decision reversed. There is no problem with that; that is how the process works. Everyone acted within the perimeter of their authority. Randy Kindig said his decision to ask the board today to handle what was the boards’ decision. The board heard the appeal, granted the appeal and gave the sanctions to cut the trees, shrubs and plants. He wanted the board to react to his plea today. President Fernandes said they would go with Don Butler agreeing to be at the meeting with McDanniels if he can be there at that time. This will be a compromise. Randy said the letter said all trees not some trees. There were no trees when the development was put in. The trees have grown and we should not have to pay for what property owners do not abide with. (Applause from members) Neil Hare said this is one members’ interpretation of the C&Rs. Cutting almost 100 trees is ridiculous.
President Fernandes read the following letter sent to all members.
Dear fellow members:
I am a new resident of Bayshore and every day my husband and I celebrate because we bought a home here. My neighbors are friendly and helpful and we look forward to forging lifelong friendships with them. The beach is magnificent. I am astounded at its beauty and, even more, at how free of litter it is. It is the reason for my letter.
We have large dog and unfortunately had to leave our large fenced yard behind. We enjoy walking her twice a day. We wouldn’t think of leaving our house for a walk without a bag with which to pick up her “business”. Who would leave an unsanitary mess like that to take care of? It is part of being a responsible dog owner. Therefore, when we walk with her on the beach it is disgusting to see that other owners have not had the common courtesy to clean up after their dogs.
I’m sure everyone here at Bayshore understands that dogs eat from the same food chain as humans, and therefore can pass pathogens between the two species. Do I want my three-year-old great nephew playing in the sand and water full of dog feces? Do we want our beautiful, clean beach lettered with piles of feces for the gulls and flies to feed on? Of course not. I believe the problem could very simply be remedied.
Many people walk out the door unprepared. Perhaps taking Fido to the beach for a run is an afterthought or they don’t have a bag to use. I would like to propose that we place a “doggie bag station” at the beach entrance where residents and strangers alike could grab a bag and take it with them. It’s such a simple thing to pick up after your dog and it could make a real difference. People could deposit their filled bags in a wasted bin as they left the beach.
I located a distributor on the internet at www.brenmarco.com which offers a free rack with a Tug and Tote order. The price is $57.33 for 4 rolls, each roll with 800 bags. I have enclosed the web page. Could the Club purchase sand/bags for this station and have the wasted picked up with the regular garbage?
Please give this issue consideration as our beautiful beach is an asset we can be proud of.
Sincerely,
Judith Fuller
President Fernandes said he had heard was people would just take the bags. There is a trash can at the entrance behind the clubhouse which he had emptied regularly while we did not have facilities managers. There was always plenty of bagged dog poop in the can. It is now emptied weekly by the facilities managers. Jerry Borgens, Division 7, said he recently became a member and he is on the beach a lot. Most people he sees on the beach clean up after their dogs. He has offered a plastic bag to owners who have not cleaned up after their dogs. He feels that dog owners are pretty responsible. We need a solution of minimal cost and the least intrusive. Judi Swift, Division 5, asked the beach club to be behind responsible behavior. She said her son-in-law would build a wooden box and people could bring their plastic bags from the grocery store and put in the box for people at the beach. Signs could be put up to alert people of the bags. She thought this would take care of the intent but would be no cost for the members. President Fernandes suggested we try it first on this entrance behind the clubhouse because there is a garbage can for disposal available.
Elaine Castleton, Division 2, wanted the board to know that Randy Kindig was speaking for many of his neighbors. She also asked if we could have signs on the roadways in Bayshore about picking up after the dogs.
President Fernandes announced there were refreshments provided by the Bayshore Women’s Club and purchased at the Bear’s Cookie Den in Seal Rock.
President Fernandes announced that the election results were in. The following members have been elected to the board:
Division 1
Gary Cummins received 183 votes
Anne Weeks received 107 votes so she will no longer be on the board. To respond to the audience he explained that was because they are both in Division 1 and that Division already has 1 representative in Larry Dahlke.
Division 2
Maren Taylor received 209 votes
Randy Kindig received 176 votes and because there were no other candidates for that Division, they will both be on the board.
The Board of Directors now consists of:
Division 1 Larry Dahlke; Gary Cummins
Division 2 Maren Taylor; Randy Kindig
Division 3 Neil Hare
Division 4 open seat
Division 5 open seat
Division 6 Don Butler
Division 7 Kevin MacPhee
We have 2 vacancies, in Division 4 and 5. Connie Abercrombie, Division 4, asked about the write-ins. President Fernandes asked the ballot counter people to put the write-ins on the ballot totals list. The write-ins were: Division 3-Joe Vandehey-4 votes and Division 4-Max Metcalf 1 vote. President Fernandes asked if the member had to be present to accept the nomination. He said the board would have to find out if the member had to be present and accept the nomination in order to be on the board.
President Fernandes invited Randy Kindig and Gary Cummins to sit at the table. Don Butler said he was not sure the empty position can be filled through election. He thought they would have to be filled by appointment since they were unfulfilled seats, meaning the director left office before their term was complete.
President Fernandes announced the directors would go into executive session to elect their officers. He banged the gavel for his last time.
Annual Board of Directors Meeting
May 17, 2008
In attendance:
Gary Cummins Division 1
Anne Weeks, Director Division 1
Maren Taylor, Director Division 2
Randy Kindig, Director Division 2
Neil Hare, Director Division 3
Don Butler, Director Division 6
Kevin MacPhee, Director Division 7
Absent:
Larry Dahlke, Director Division 1
Officers elected in executive session:
Kevin MacPhee President
Maren Taylor Vice President
Neil Hare Corporate Secretary
President MacPhee called the meeting to order.
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Maren Taylor made a motion to set the membership dues at $170.00 per lot for the 2008-2009 fiscal year. Don Butler seconded. Neil Hare argued against a raise in the dues this year. Maren Taylor felt that $10.00 per year is essential for this community because we have more things that need to be maintained. We are paying now for things that were not maintained before when boards previously did not raise the dues $10 when they could have. We could have had a maintenance plan then and now we are having to do deferred maintenance. Our dues are so cheap compared to other homeowners associations that do not even have a swimming pool or clubhouse. $10 per year is extremely fair. Neil Hare said you realize that expenses rise to meet income in this country. I don’t think it is any different here. President MacPhee stated everything is on the rise even our dues. Barbara Mullen, Division 4, said the problem is that over time you have not kept up a reserve for a replacement fund. Whether it is for a lack of income or whatever that is why we are in a bind for back-up repairs. Don Butler called for the question.
Yea vote:
Gary Cummins
Maren Taylor
Don Butler
Randy Kindig
No vote:
Neil Hare
Secretary-Treasurer
MSP
Don Butler made a motion to appoint Sandie Eckerson as our Secretary-Treasurer and acknowledge the wonderful job she has been doing and hopefully will consent to continue doing. Maren Taylor seconded. Motion carried unanimously. Sandie thanked the board and the members for their continued support.
Pool Attendants hiring and wages
President MacPhee said we have the schedule set and rules in place from previous years. He suggested we carry over the same rules and the same pay scale as last year. Barbara Mullen, Division 4, asked why did we have an ad in the paper if everything will be the same. President MacPhee said we advertised because we needed one more person. Barbara Mullen asked if the hours would stay the same. President MacPhee said yes. Gary Cummins asked how long have we had pool attendants. Have we always had pool attendants? Jo Loughary, Division 1, said the custodians used to be in charge of it but not for many years. Gary Cummins asked if we could use them part time at least to alleviate the costs. We have 3 pool attendants. Could we use the caretakers part time to take up part of that cost? Maren Taylor said we already have a job description for the facilities managers and we would have to change that. Gary Cummins asked if we already had 3 attendants lined up. He was told we do so he said it was a moot question then. President MacPhee said one of the attendants is under 18 years of age; she will be 18 in October. We would need to give a waiver for her. 16 years of age is the legal working age. Bayshore set the 18 years of age limit. Maren Taylor asked who the pool attendants are. Sandie said the names are Lisa Hall, Sarah Boam and Courtney Kittel, if the waiver is granted. Gary Cummins asked who hires the attendants. Sandie explained the committee consisted of Kevin MacPhee, Lisa Hall and Norman Fernandes. A member asked what the wages were. Norman Fernandes said last year Lisa Hall was paid $9.50 per hour and the others were paid $8.50 per hour. Jack Woods, Division 4, asked how the attendants were paid. He was told they were paid hourly.
MSP
Don Butler made a motion to grant the waiver for Courtney Kittel to work at the pool as attendant. Maren Taylor seconded. Don Butler called for the question. The motion carried unanimously.
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Don Butler made a motion to hire the slate of employees presented and they be paid at the same wage scale as last year. Maren Taylor seconded. The motion carried unanimously.
Time of Directors meetings
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Don Butler made the motion to keep the time of the Board of Directors Meetings the same as previous years, 1:00 PM. Randy Kindig seconded. The motion carried unanimously.
Policies and Procedures
Don Butler said Jim Harlan and he had been reviewing the policies and procedures that had been rescinded by the board, 2 boards ago. In the process some language was corrected and minimal changes to comply with ORS. Jim and he have spent a lot of time on this and it was going to be finalized and presented at this board meeting for the board to review and perhaps vote on. Due to associated schedules and combined with Jim resigning from the board, the last review has not been done. His question is this board comfortable with Jim continuing on this committee to do the final review so Don can present it in the future. Neil Hare asked if Jim Harlan would consent to continue on this committee. Don said Jim is willing with board consent. The board agreed to have Jim Harlan and Don Butler continue with the process.
Guidelines for Determination
Don Butler said the question there was is the guidelines for determination that is being given to members legally correct, in the sense that some guidelines were passed and adjusted during the period that the board, 2 boards ago, rescinded. What is being presented is, to the best of his knowledge, correct guidelines to be presented. This is based on the rescention of the actions that affected the guidelines during that period, April 14, 2004 to May 16, 2005. Having said that, Jim and he will probably review those and present as a second package to the policies and procedures. There are some items of controversy in there and there may need to be a separate committee to discuss. He and Jim will review this and give their best reflection on it and the board can decide how to handle it from there.
Debris Dumpster
Sandie Eckerson reported that numerous members had requested to have another dumpster for debris made available due to the Planning Committee requiring that lots be cleaned. She was asked how much the dumpster cost in May. Sandie said the cost was about $759.00 and the dumpster was picked up four times that week due to being full. It was here from one Friday through the following Friday. Neil Hare suggested we look into renting a chipper and reuse the chippings. Don Butler said it cost $160 per day to rent it. Gary Cummins asked how much would a person cost to run the chipper. Randy Kindig asked for a cost analysis. Maren Taylor said not everything is chippable, scotch broom for example. Norman Fernandes said he had to remove at least 10 plastic bags out of the dumpster during the week. That can not be in there. Don Butler said we held off committing for May to see if it would be necessary or not. It appears if we offer it for a week-end that may suffice. Neil Hare asked for the daily rental. Sandie told him $4.00 per day. Don Butler said now is the time to clean up properties. Maren Taylor said it is an incredible service for the members.
MSP
Gary Cummins made a motion for a dumpster to be made available in May. Maren Taylor seconded. Sandie was asked to send an email out to all members whom we have addresses for to inform them of the dumpster. Also to have Bob Mowrer put it on the website. The motion carried unanimously. It was decided to have on the dumpster available May 30, Friday through Monday, June 2.
Audit of Records
Sandie Eckerson reported that she had 1 bid from Grimstad and Associates for $3200.00 for an audit. Kristen at Anderson Group said she would be glad to give us a bid for an outside audit which would be $4,000-5,000. However, she suggested that tight internal controls would be more beneficial. One of here suggestions we are not currently doing is to have a member, who does not have check signing priviledges, to review the bank statements before reconciliation or be present during reconciliation. Her feeling was for a corporation the size of ours we would incur a large expense with an audit with very little benefit. Kristen would be very happy to discuss this with any board member if there are questions. Don Butler asked for Sandie’s take on this. Sandie said whether the corporation goes for an audit or not is up to the board but she really would like to have a member present each month when she does the reconciliation. She thought that was the greatest suggestion. She has asked for this before. Neil hare suggested the treasurer do this. Sandie reminded him she is the treasurer so would like someone else to be there as a checks and balances. Barbara Mullen, division 4, agreed this would be a smart thing to do. Randy Kindig asked if the discussion is to go away from the idea of having an external audit done. Maren Taylor said she had made the motion to research information about an audit. Randy Kindig asked if we are tabling that idea. Maren said Sandie is requesting an internal control of having a member check the bank statements while the directors decide if they want to have an audit done. Don Butler asked if there is a benefit to having an audit every 3 years or so. He thought we should find someone to work with Sandie each month to preclude a making a harsh decision about having an audit Barbara Mullen, Division 4, said she personally thought the corporation should have an outside audit every couple of years. You should always have someone go over the books every month who does not sign the checks. Don Butler asked if she was volunteering. President MacPhee said Barbara would be a good person to do this. Barbara agreed to do it for awhile a least. The board agreed this would be a good idea.
Gary Cummins speaking as chair of the Planning Committee brought Mike Schlosser’s name to the board for a nominee for the Planning Committee. He also asked if we can hire someone to prune and clean the area by the entrance monument. He also said we need to find a social chair and have social events for Bayshore.
Neil Hare brought up the balusters on the decks. He wanted everything but the verticals replaced. He also asked if the board wanted him to continue contracting with the gardener to clean up areas such as what Gary mentioned. Did having the facilities managers preclude him contracting to have it done? President MacPhee said it is in the job description for the facilities managers to do that. Barbara Mullen, Division 4, said she lives on a corner lot and Bayshore does not take care of it. Don Butler said Bayshore does not own property in your area. You own to the middle of the street and need to keep it mowed or trees trimmed. The right-of-way is reserved open for the road district, utilities, etc. The sign-post is typically is at the corner of the intersection of the 2 right-of-ways.
Norman Fernandes, Division 6, said in reference to Gary Cummins bringing up Mike Schlosser for the Planning Committee, it is written somewhere that a contractor is not to be on that committee. No active contractors or real estate people can be on the Planning Committee. Gary said he thought that had been rescinded. Don said it is a portion of the policies and procedures that has been rescinded and will be presented to the board for action. Norman asked if that would work. Don said his opinion was if they brought Mr. Schlosser on and then the board rescinded the rescention then we would have to ask Mr. Schlosser to leave the Planning Committee. His own opinion was to leave this alone until the policies and procedures are reinstated. Neil Hare said he felt if we could have people with building code knowledge on the committee it would be some help to us. Don Butler said the requirements for building codes are easily found with the county and are easy to read. Having a contractor on the committee is not valid for that reason. Gary Cummins said the Planning Committee needs someone with expertise to read a set of plans, not necessarily the codes, it is the whole concept of erecting a structure on a particular site, the average original grade and so on and so forth. We could use some guidance on there, that expertise. We lost Mark Hall and he was good, Neil is good. We need someone else on the committee. Mr. Schlosser came to a meeting and asked if he could be on the committee. We told him no, then I found out that policy had been rescinded so I went back to him. Another builder, Joe Penzola, has asked to be on committee. These are good builders and good people and we should make use of their knowledge. Randy Kindig suggested if we could find a retired contractor who would be willing to be on the Planning Committee would take the conflict possibility out of the picture. Gary Cummins said Mike Schlosser would be at the next meeting and the board can ask any questions they want of him.
MSP
Neil Hare made a motion to adjourn the meeting. Gary Cummins seconded. The motion carried unanimously.
Sandie Eckerson-Secretary-Treasurer