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Bayshore Beach Club, Inc.
Board of Directors Meeting
April 18, 2009

Un-approved

In Attendance:

Kevin MacPhee, President                                  Division 7
Randy Kindig, Vice-President                            Division 2
Neil Hare, Corporate Secretary                           Division 3
Larry Dahlke, Director                                        Division 1
Gary Cummins, Director                                     Division 1
Eddie Benson, Director                                       Division 4
Don Butler, Director                                            Division 6
Linda Wagner, Director                                      Division 7
Sandie Eckerson, Secretary/Treasurer

Absent:

Neil Hare, Corporate Secretary                           Division 3

President MacPhee called the meeting to order at 1:00 PM and declared a quorum present.

Adoption of Minutes of March 21 and April 4, 2009

Planning Committee Report:
Norman Fernandes assured everyone that the house on Oceania is being repainted. The committee is still working on getting abandoned vehicles removed. Gary Cummins talked about a truck driving on the beach.

Social Committee Report:

MSP
Gary Cummins made a motion that 1) any remaining social committee funds be carried over to the 09-10 operating year and that 2) the budget committee reevaluate the social committee’s fund allocation for the 09-10 operating year based on the submitted program request of $920.00.Larry Dahlke seconded. A $50.00 rollover passed.

MSP
Gary Cummins made a motion that a dumpster be ordered and made available for use May 23 through May 30, 2009 for yard debris. Larry Dahlke seconded. Motion passed.

Financial report was read into record:
Checking-West Coast Bank                                    $14,615.47

We are currently having work done on the pool and have paid $8,399.00 towards that goal. $8,000 of this is 2/3 down payment with the final 1/3 upon completion. $399 is the work done on the drain repair. This project is scheduled to be completed the first week in May.

Guidelines for Determination

MSP
Don Butler made a motion to approve the Guidelines for Determination as presented to the Board with the exception of the wording in regards to manufactured homes “pitch of the roof to allow greater than 4/12 pitch on manufactured homes”. Gary Cummins seconded. Motion carried.

MSP
Larry Dahlke made a motion to amend the wording regarding manufactured homes to allow partially taped and textured interiors. Gary Cummins seconded. Motion carried.

Canal
Don Butler reported Ron Staehlin was still working on the canal permit fees. He said the replacement of the culvert was priced at $33,000.

M
Don Butler made a motion to fund the replacement of the culvert for $33,000. Motion failed for lack of second.

Budget Committee Proposals
 Jack Woods presented the 2009-2010 proposed budget to the Board. He said he, Barb Mullen, Connie Abercrombie, Randy Kindig and Sandie Eckerson were the members of the committee who worked on the budget.

Nominations for Election
Gary Cummins gave the following members and their Divisions to be nominated to the Board of Directors for 2009-2010 year.
Katherine Miller         Division 2
Michael Schlosser      Division 3
James Harlan             Division 4
Kempton Hewitt        Division 5

Spring Clean-Up Container
Gary Cummins said the Social Committee has planned for May23, 2009 starting at 10 AM to be the Spring Clean-up for Bayshore. He suggested that the Board plan the yearly dumpster to coincide with the clean-up.

MSP
Gary Cummins made a motion for a dumpster to be ordered and made available for use by Bayshore members May 23 through May 30, 2009. Larry Dahlke seconded. Motion carried.

Efficient and Effective Board Meetings
Linda Wagner proposed a procedure to assist with making the Board meetings more efficient and effective. The new procedure will make getting information to the directors timelier. The process will begin with our next meeting.

Renters Fees for Pool
It was agreed to keep the fees for pool usage the same as last year which was $4 per person per day and a family of 5 for $20 per day.

Pool Attendants
Marsha Heuer will be the lead pool attendant at the rate of $9.50 per hour. Returning pool attendants Courtney Kittel and Nick Browning will be paid $8.50 per hour each.

Executive Session
There was nothing to report from the executive session as it dealt with employer/employee relationships.

Meeting adjourned at 4PM    Minutes taken by Randy Kindig-transcribed by Sandie Eckerson

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