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Bayshore Beach Club, Inc.
Board of Directors Special Meeting
May 16 , 2009

Un-approved

In Attendance:

Kevin MacPhee, President                                  Division 7
Neil Hare, Corporate Secretary                           Division 3
Larry Dahlke, Director                                        Division 1
Gary Cummins, Director                                     Division 1
Eddie Benson, Director                                       Division 4
Don Butler, Director                                            Division 6
Londa Wagner, Director                                      Division 7
Sandie Eckerson, Secretary/Treasurer

President MacPhee called the meeting to order at 1:00 PM

Marci Douglas read two letters of resignation into record:

Dear Board Members:

It has been my privilege to serve on this Board of Directors. I have been enlightened to the nature of the Board and its directives and find that we have a challenge while in our term. I reluctantly must resign my Board membership status due to my health. I would love to serve with you for my three years of term, but I think that someone else would serve our community with better value than what I can give. I would thank each and every one of you for your accepting me and my lack of short-term memory. I only wanted to assist you all in the betterment of our community and do the best that I am able to. But alas, I just cannot continue with the effort. I hope that you can continue your growth with one another and get the bumps out of the road. Some say God created the child to teach us how to assemble and get along. I hope for this above all else.

Sincerely,

Randy Kindig

Dear Board of Directors,

I am resigning from the Planning Committee as of May 12, 2009. I feel Norman Fernandes, Mary Lou Morris and Anne Weeks are so much better qualified to serve on this committee, and the two new volunteers seem to be very knowledgeable. Also I am resigning because of my health problems. At this time, I do not need the extra stress.

Thank you,

Dawn Hamilton

Adoption of Minutes

MSP

Don Butler made a motion to approve the Minutes of April 18 as presented. Eddie Benson seconded. Motion carried unanimously.

Jack Woods shared the news of the death of Connie Abercrombie, a former Board President of Bayshore Beach Club.

Neil Hare, Corporate Secretary, verified a quorum was present for the voting of Directors of the Board.

Members Meeting

Many members spoke during their meeting. No motions or formal recommendations were made by members during their meeting.

President MacPhee announced the Board would present the budget, in regular meeting, but after the executive session.

Windermere Fun Run

There was an announcement that the Windermere Fun Run will again be run in Bayshore this year. The Run is June 20th, a Saturday, and will start at 8 AM and will be completed by noon. Please keep your pets contained during the Run for the safety of humans and animals, thank you.

Neil Hare, Corporate Secretary gave the election results.
Michael Schlosser            145 votes
Katherine Miller              141 votes
Linda Wagner                 136 votes
James Harlan                   132 votes
Kempton Hewitt              130 votes

The new directors were introduced, with the exception of Jim Harlan, who was absent.

Executive Session

MSP

Larry Dahlke made a motion to adjourn to executive session for the purpose of electing new officers. Gary Cummins seconded. Motion carried. Adjourned to Executive session at 1:45 PM.

Bayshore Beach Club, Inc.

Annual Board of Directors Meeting

May 16, 2009                                     Unadopted

In Attendance:
Gary Cummins, President                     Division 1
Larry Dahlke, Vice President                Division 1
Kate Miller                                            Division 2
Neil Hare                                               Division 3
Mike Schlosser                                      Division 3
Kempton Hewitt                                    Division 5
Don Butler                                             Division 6
Linda Wagner                                        Division 7

Absent:
Jim Harlan, Corporate Secretary            Division

Sandie Eckerson, Secretary-Treasurer

President Cummins called the meeting to order at 2:23 PM

Officers elected for the 2009-2010 year: Gary Cummins-President, Larry Dahlke-Vice-President and Jim Harlan-Corporate Secretary.

Terms of Board members:

3-year terms: Linda Wagner, Jim Harlan and Mike Schlosser.

2-year terms: Kate Miller, Kempton Hewitt

MSP

Kempton Hewitt made a motion to establish a financial committee composed of Larry Dahlke and Linda Wagner and that these board members seek to add to their committee with two more members at large. Neil Hare seconded. Motion carried unanimously.

MSP

Linda Wagner made a motion to establish an executive committee consisting of three directors, to come up with a list of standing committees, except for the Planning Committee. Neil Hare seconded. President Cummins named Linda Wagner, Neil Hare and Larry Dahlke as the three directors.

Yea vote:

Larry Dahlke
Don Butler
Linda Wagner
Mike Schlosser
Kempton Hewitt
Neil Hare    

Abstain: 

Kate Miller

Motion carried with six yea votes and 1 abstention.

Presentation of the budget

MSF

Neil Hare made a motion to table the approval of the budget until the new directors have time to look at it and assess it. Kempton Hewitt seconded.

Yea vote:

Kate Miller
Neil Hare    

Nay vote: 

Larry Dahlke
Don Butler
Linda Wagner
Mike Schlosser
Kempton Hewitt
Neil Hare

Motion failed with six nay votes and two yea votes, including one director voting twice.

MSP

Kempton Hewitt made a motion to approve the budget as presented to the board. Don Butler seconded.

Yea vote: 

Larry Dahlke
Don Butler
Linda Wagner
Mike Schlosser
Kempton Hewitt

Nay vote: 

Kate Miller
Neil Hare 

Motion carried with five yea votes and two nay votes.

Membership dues for 2009-2010 fiscal year

MSP   

Larry Dahlke made a motion for the board to approve increasing the membership dues by $10.00, making it $180 for 2009-2010 fiscal year. Don Butler seconded.

Yea vote: 

Larry Dahlke
Don Butler
Linda Wagner
Kempton Hewitt

Nay vote: 

Kate Miller
Mike Schlosser
Neil Hare 

Motion carried with four yea votes and three nay votes.

Appointment of Secretary-Treasurer                

MSP

Don Butler made a motion to re-appoint Sandie Eckerson to be the association Secretary-Treasurer. Linda Wagner seconded. Motion carried unanimously.

Set time of regularly scheduled BOD Meetings

President Cummins suggested 1 PM. There being no objection to this, the time of 1:00 PM was “adopted by default”.

Appoint new members to Planning Committee

MSP

Kempton Hewitt made a motion to appoint Mark Thompson and Terry Pina to the Planning Committee. Larry Dahlke seconded. Motion carried unanimously.

Road District Striping

Don Butler, as member of the Bayshore Road District, informed the Board that the Bayshore Road District was having paving done in front of the clubhouse and it would cover the striping of the parking spaces. The re-striping was not part of the cost of the paving. He suggested that in order to have the paving crew stripe the parking spaces at the time of paving, therefore saving money, the club could pay the $253.

MSP

Kempton Hewitt made a motion for the board to approve the spending of $253.00 for the Bayshore Road District to stripe the parking spaces in front of the clubhouse, contingent on the Secretary-Treasurer verifying the availability of funds in this year’s budget. Kate Miller seconded.

Yea vote: 

Kate Miller
Don Butler
Neil Hare
Linda Wagner
Mike Schlosser
Kempton Hewitt

Nay vote: 

Larry Dahlke

The motion carried with six yea votes and one nay vote.

How to enforce fine schedule and debt collection

Linda Wagner handed out two hand-outs to the board, entitles “Collection Policy and Procedure” and “Recommendation to the Bayshore Beach Club Board of Directors: May 2009: Vial-Fotheringham Community Collect Program”. She stated it was a work-in-progress and asked that the board members email her between now and July with suggestions.

President Cummins called a Board Meeting for June 13, 2009 at 1:00 PM

President Cummins stated that the Planning Committee should let the director of the division know when they are working on a problem in that director’s division. Norman Fernandes, Chair of the Planning Committee, said they would try.

Don Butler said Sandie has notebooks for the new directors in her office and they should pick theirs up.

Don Butler made a motion to adjourn and Mike Schlosser seconded. The meeting adjourned at 3:42 PM.

Minutes taken by Marci Douglas, transcribed by Sandie Eckerson, Secretary-Treasurer

Sandie Eckerson-Secretary-Treasurer

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